Texas Gulf Division of the Lone Star Region
of the National Model Railroad Association
CONVENTION ADVANCE EXPENSE LOAN AGREEMENT
ENABLING DOCUMENT: Under Article V of the By‐Laws of Texas Gulf Division of the Lone Star Region of the National Model Railroad Association (hereinafter “Division”), the Division may, with the approval of its Board of Directors, make available an interest‐free Advance Expense Loan not to exceed two thousand five hundred dollars ($2500.00) in support of a qualified organization’s activities as a Host Group for a Lone Star Region NMRA Regional Convention to be held within the geographic boundaries of
the Division as defined by Lone Star Region.
TERMS: The loan is granted interest‐free to the Host Group. One thousand dollars ($1000.00) of the loan may be requested by the Host Group not earlier than two years prior to the convention. An additional loan not to exceed one thousand five hundred dollars ($1500.00) may be requested not earlier than one year prior to the convention. Separate Advance Expense Loan Agreements must be executed for each loan. The Advance Expense Loans are to be repaid to the Division within thirty (30) days following the
close of the convention, and before any distributions of profits or other revenues derived from the convention are made to any other organization or entity. If the Host Group obtains any loan in any amount from Division 8, said Group may not request or receive a loan from Lone Star Region or other
sources unless and until all loans from the Division have been repaid in full. Any financial loss incurred relative to convention activities by the Division or the designated Host Group shall be addressed in accordance with Lone Star Region NMRA by‐laws.
RECORD‐KEEPING: In addition to any record‐keeping required by Lone Star Region NMRA, the Host Group will provide to the Division Board of Directors copies of all financial records and reports related to operation of the convention within sixty (60) days following the close of the convention. These records and reports will be used to support planning of future conventions.
|Convention Date: ____________||Check One Below:|
|Loan Date: _______________||Initial Loan ___ |
Final Loan ____
|Repayment Due Date: ___________||Repayment Date: _______|
The undersigned representatives of Texas Gulf Division of the Lone Star Region of the National Model Railroad Association and the Host Group agree to the terms of this Advance Expense Loan Agreement.
| Print Host Group Name|
|Texas Gulf Division of |
the Lone Star Region
of the National Model
|Print Host Group Representative Name|
| Print Division Representative Name|
| Host Group Representative Signature|
| Division Representative Signature|