TEXAS GULF DIVISION CONSTITUTION
ADOPTED MAY 5, 2007
ARTICLE I – NAME AND PURPOSE
Section 1. The name of the organization is; Texas Gulf Division of the Lone Star Region of the Nation Model Railroad Association, Inc. (hereinafter referred to the “Division or as Division 8)
Section 2. The purpose of the organization is to;
a. Promote the Hobby of Model Railroading.
b. Promote the greater fellowship of Model Railroading between model railroaders.
c. Further the educational objective as set forth in the Constitution of the National Model Railroad Association and The Lone Star Region
ARTICLE II – MEMBERSHIP
Section 1. Membership in this organization is open to any person, organization, or
business interested in the Hobby of Model Railroading. A person, organization, or business may join Division by joining the National Model Railroad Association and by paying the current fees as specified by the National Model Railroad Association for Divisions and in the By-Laws of Division.
Section 2. A non-member can participate in a Division functions by becoming a
FRIEND OF THE DIVISION 8. A friend of the Division 8 is required to pay a fee as specified in the By-Laws of the Division. Friend of the Division 8 may not vote or hold an office in the Division.
Section 3. A member is terminated when he/she is no longer a member in good standing with the National Model Railroad Association. A Friend of the Division 8 will be terminated when the Division fees are more three months in the rears. The Board of Directors of the Division 8, by a majority vote of all those present, may wave the fee payment for Friends of the Division 8 on an individual basis.
ARTICLE III – MEETINGS
Section 1. There shall be one annual meeting of the general membership to be call ANNUAL BUSINESS MEETING. Other meeting of the general
membership may be called by the President or a majority of the
Board of Directors. Advance notice of all such meeting published in
the official publication of the Division or by E-mail or by phone (if a
current list is available).
Section 2. The Board of Directors shall meet during the time of the Annual
Business Meeting, and at such times as may be deemed necessary by
the President, or another member of the Board of Directors. No
meeting will occur without the advance notice to all members of the
Board of Directors.
ARTICLE IV – DIVISION BUSINESS
Section 1. The Division shall be manage by a Board of Directors. The Board of
Directors shall consist of a; President, Vice President, Secretary,
Treasurer, Division 8 Lone Star Region Board Member, immediate
past President, and a Forepersons from each of the Affiliated Club
in the Divisions.
A. Any organized or informal railroad club with prototype or modeling
Interest may become an AFFILIATED CLUB in the Division by selecting
a Foreperson to sit on the Division Board of Directors for a 2 (two)
The Foreperson will represent his/her own Affiliated Club
before the Division, and will also be the spokesperson for the
Division before his/her own group.
The Foreperson must be, and remain, a member in good
standing with the following organization; National Model
Railroad Association, His/Hers Affiliated Club.
The Foreperson must attend at least 50% of all Broad of
Directors meetings and must not miss more than 3 (three)
consecutive meetings. A proxy does not count towards these
Failure of the Foreperson to fully comply with (1) through (3) above could result in the President contacting the Affiliated Club for a New Foreperson. Once contacted, at least 30 days will be allowed for a replacement Foreperson to be named. If none is provided, the Board of Directors may vote to remove the club from the list of affiliated clubs in the division. A club may be reinstated when it meets the above requirements.
B. A quorum is required for any Board of Directors meeting. At least half of the board must be present, or represented by a proxy, to constitute a quorum for the Board of Directors meeting.
C. An affirmative vote by the majority of the Board present or resented by a proxy, is required to pass any motion or resolution, except for Constitutional changes.
Section 2. A meeting of the general membership requires a quorum of the Board of Directors.
Section 3. This Constitution may be amended or replace only at a meeting of the “General Membership”. An affirmative vote, by at least two-thirds of
all Members present and voting, is required to amend or replace this
ARTICLE V – OFFICERS
Section 1. The officers of the Division will consist of a President, Vice President, Secretary, Treasurer, and Division 8 Lone Star Region Board
Section 2. The duties of the officers of the Division areas are as follow;
The President will perform the usual duties of office, preside at all meetings and make appointments to committees and other positions. The President normally calls the meeting of the Board of Directors.
The Vice President will preside at all function when the President if that office becomes vacant.
The Secretary will keep a record of all business transacted by the Division and by the Board of Directors.
The Treasurer will keep a record of all funds received and paid out by the Division.
The Division 8 (Texas Gulf Division) of the Lone Star Region. In addition, the Division 8 LSR Board Member will be represent the interests of all the Division 8 Member who are not associated with an Affiliated Club.
Section 3. Nominations and Elections;
Nominees for offices shall be submitted by an Affiliated Clubs or any member in good standing with the National Model Railroad Association and the Texas Gulf Division of the Lone Star Region.
All officers, except the Division 8 LSR Board Member, will be elected by the Foreperson or Membership biennially on the even number years at the Annual business meeting. The Foreperson or Membership shall elect a replacement for the office of Vice President, Secretary, or Treasurer for the remainder of the term, whenever a vacancy occurs.
The election of the Division8 LSR Board Member is conducted by the Lone Star Region.
ACTICLE VI – BY-LAWS
Section 1. The Board of Directors will formulate and maintain the By-Laws
which conform to the Articles of Incorporation and State Laws which
governing the Corporation.
Section 2. This Constitutions and By-Laws supersede all Previous
Constitutions and By-Laws heretofore published.
Amended May 5, 2007 RB